Lost River Pride Board of Directors Meeting

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Agenda

1.     Recap Revised Bylaws to Expand the Board to Up To 11 Members (Draft Attached)

2.     VOTE: Approve Amended Bylaws

3.     VOTE: Re-Elect Continuing Board Member Chelsea Carter for 2-Year Term

4.     VOTE: Elect New Board Members Bob Earl, Derek Howard, Patrick Hurston, and Stephen Page for 2-Year Term (filling 10 of 11 approved board members)

5.     Call for Officer Candidacies

6.     VOTE: Officers for 1-Year Term (Candidacies Declared Prior to Meeting)

a.     President – Tim Savoy

b.     Vice President – Nick Boffi

c.     Treasurer – Bob Earl

d.     Secretary – David Robinson

7.     Treasurer’s Report (Radloff)

a.     Working with Inn at Lost River on brunch donation and consignment payouts

b.     T-Shirt Order Placed; Ready by November 6

8.     Discussion on Transition Logistics and Good Governance

a.     Eric will set up lostriverpride.org emails for all new board members and add to Facebook Messenger group chat

b.     Discuss Acknowledgement of Bylaws and Conflicts of Interest (Draft Attached)

c.     VOTE: Adopt Acknowledgement of Bylaws and Conflicts of Interest

d.     Rob will email Amended Bylaws to each board member along with Acknowledgement; Return to Tim prior to November meeting

e.     History of Board Membership in our GoogleDrive (Attached)

f.      Current Status of Scholarship Fund Investment in our GoogleDrive (Attached)

g.     Update Signature Cards at Capon Valley Bank

h.     Discuss Day/Time for Board Meetings

i.      Tim will send calendar scheduling tool

j.      Schedule Board Member training in December

9.     Onward Donations

a.     Paid Lost River Pride Scholarship Fund Contribution: $5,500

·      Need to send additional $1,500 in scholarship earmarked funds - Community Education Group ($1000/deposited) and Rob Hawks’s birthday fundraiser ($500/not deposited)

·      As of October 23, 2024: Contributed $6,800 of $20,000 Commitment

b.     Moorefield Middle School “JackBots” Robotics Team: $1,000 Approved – Need to Schedule Check Presentation (Practices M-Th 3-4 p.m.)

c.     East Hardy High School Robotics Team: $1,500 Approved (reserve for Fall/Winter if team re-established) 

10.  Calendar of 2024-25 Events

a.     Meet the New Board Happy Hour – Saturday, November 16 (5-7 p.m.) at Lost River Grill

b.     Happy Hours and Other Programming Confirmed with:

·      Lost & Found Pizza & Provisions

·      GuestHouse Lost River

·      Red’s Broken Spoke

·      Inn at Lost River

·      Lost River Trading Post

c.     Lost River Pride Chili Cook-Off –Winter 2025 at Inn at Lost River

11.  Preliminary Planning for 2025 Lost River Pride Festival

a.     Date – June 21, 2025

b.     Location – TBD

c.     Secured First Sponsors – 1 Platinum; 1 Gold; 1 Individual totaling $1,600

d.     Potential Entertainment – Tom Goss; Nothin’ Fancy; DJ Skyhigh

12.  New Business

13.  Next Board Meeting – November 20 at 6:30 p.m.?