
Lost River Pride Board of Directors Meeting
Wed, Sep 25
|See Zoom Details Below
Monthly Board of Directors Meeting. Open to all.


Time & Location
Sep 25, 2024, 6:30 PM – 7:30 PM
See Zoom Details Below
About the event
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Agenda
1. Treasurer’s Report (Radloff)
a. Working with Community Education Group on sponsorship payout & with Inn at
Lost River on brunch donation and consignment payouts
2. Recap of Fairness West Virginia Gala
3. Onward Donations
a. Paid Lost River Pride Scholarship Fund Contribution: $5,500
• Includes $500 earmarked funds from Covenant House
• Anticipate additional receipts from Community Education Group
($1000) and Rob Hawks’s birthday fundraiser ($500) that are earmarked
for scholarship fund
b. Moorefield Middle School “JackBots” Robotics Team: $1,000 Approved
c. East Hardy High School Robotics Team: $1,500 Approved (reserve for
Fall/Winter if team re-established)
4. Sponsor Appreciation Event (Savoy)
a. Date: Sunday, October 6
b. Location: Dirk’s and Tim’s Lost River House
c. Budget: $2,000
d. 14 Platinum Sponsors (+1s) and 9 Board Members (+1s) – Approximately 46
guests
e. Heavy appetizers and open bar w/ bartending/serving staff
5. Discussion on Leadership Transition and October Elections
a. All Officers Terms Expire: President, Vice President, Treasurer, Secretary
• Term Limits: Rob Hawks, Eric Radloff, and Jim Young have served in
their positions for 3 years
b. Board Members w/ Expiring Terms: Rob Hawks, Eric Radloff, Jim Young, and
Chelsea Carter
c. Discuss interest in continuing on Board and in leadership positions
6. Discuss Expanding the Board to Up To 11 Members
7. VOTE: Approve Bylaws Amendment to Expand the Board to Up To 11 Members
8. Discussion on Transition Logistics and Good Governance
a. Should we rent a dedicated Lost River Pride PO Box?
b. History of Board membership in our GoogleDrive
c. Discuss Acknowledgement of Bylaws and Conflicts of Interest
9. Calendar of 2024 Events
a. Winchester Pride – Saturday, October 5 in Winchester, VA
b. Sponsor Appreciation Event – Sunday, October 6 in Lost River
c. Request to host Happy Hour from Lost & Found Pizza – Fall
d. Request to host Happy Hour at the Inn at Lost River
e. Request to co-host event at Lost River Trading Post
f. Lost River Pride Chili Cook-Off – Fall/Winter at Inn at Lost River?
10. Preliminary Planning for 2025 Lost River Pride Festival
a. Date – June 21, 2025
b. Location – TBD
c. Secured First Sponsors – 1 Platinum & 1 Gold totaling $1,500
d. Potential Entertainment – Tom Goss; Nothin’ Fancy; DJ Skyhigh
11. New Business
12. Next Board Meeting & Annual Elections – October 23 at 6:30 p.m.